Department Chair responsibilities before the new adjunct begins work:
Make sure that the new adjunct requests an applicable official transcript(s) to be sent directly from the university to Human Resources. Transcripts cannot have a stamp with “issued to student.”
The Department Chair should complete an offer letter. The template is located on the G drive / Academic Affairs / Form letters. Please use the dates provided by Academic Affairs. Adjunct compensation should follow PS 2.33 Faculty compensation guidelines.
The Department Chair should also complete a new faculty credential form. The form is located on the G drive / Academic Affairs / forms / Faculty Certification of Credentials. Attach the completed form to the offer letter.
Confirm that HR has received the official transcript(s).
Notify HR if the employee is a remote employee. HR will need to send special I-9 instructions to the supervisor and employee.
Other Department Chair responsibilities:
If necessary, the Department Chair should contact IT Services for a phone extension and any necessary additional computer set up. Go to www.lsus.edu/its and submit a work order.
Make sure to have the employee sign the offer letter. Retain a copy for departmental files, copy to Academic Affairs, and the original should be sent to HR.
Manager should promptly review/approve any costing allocations or transactions for the new hire in Workday. The employee will not be able to onboard in Workday until this is completed.