LSUS Accounting Services' mission is to accurately report the University’s financial position and to adhere to requirements established by GASB, generally accepted accounting principles and any authoritative governing body. We are committed to always providing exceptional customer service to students, parents, staff, faculty, departments, and alumni in a manner that is accurate, timely, efficient, and professional.

Below is a list of Frequently Asked Questions for Students and further down are guidelines and forms for LSUS Faculty and Staff.

To contact Accounting Services, call 318-797-5275.

1. Login to myLSUS
2. Select My Financials
3. Select Fee Summary from Drop Down Menu
4. Select Term from Dropdown Menu
5. Click Select Other Terms
6. Click plus sign to left of each class

If you were awarded Financial Aid:
1. Login to myLSUS
2. Select My Financials
3. Select Fee Summary from Drop Down Menu
4. Select Term from Dropdown Menu
5. Click Select Other Terms
6. Click Amount under Financial Awards
7. Click plus sign to left of award type
8. Click plus sign to left of each class

Current semester - non-alphabetical payment
1. Login to myLSUS
2. Select Registration
3. Select Tuition and Fees from Drop Down Menu
4. Click View for Current Term
5. Click plus sign to left of paid class

Full How-To Instructions with Screenshots can be found here.

You can find full instructions on how to enroll in electronic fund disbursement here.

1. Login to myLSUS
2. Select Tuition Payment Plan
3. Review Terms and Agreement Policy
4. Click Proceed
5. Allow Popups – if popups are blocked (refresh page if necessary)
a. Check Fees is an indicator that popups are blocked
6. Complete Nelnet Account Page
a. Contact Information will be provided from myLSUS
b. Provide a valid email address
7. Create a 4-Digit Pin)
8. Create two telephone security questions and answers
9. Confirm tuition and fee balance and/or add an authorized party
10.Click Set up a Payment Plan
11.Review payment plan options
12.Provide payment source information
13.Review pending payment schedule
14.Review and authorize final payment plan agreement to enroll
15.Confirmation agreement will be emailed to provided email address

Full instructions with screenshots can be found here.

Some students have all or part of their tuition and student fees paid by a sponsor, such
as an employer, community sponsor, or government agency. This is known as third-party billing.

Accounting Services will process students' tuition and student fee payments directly
from an approved sponsor.

Sponsored students are those whose education at LSUS is funded directly by a thirdparty. Examples of Third-party sponsors are:
• Employers
• Other educational institutions
• Non-Governmental Tuition Assistance agencies

When third-parties require LSUS send an invoice for educational costs directly to them,
the process is handled by the Assistant Bursar in Accounting Services.

Employer Reimbursement
Students who pay LSUS first and are subsequently reimbursed by their employers are
not handled by Accounting Services. Students who receive reimbursement upon
submission of grades or course completion must adhere to the University’s published
payment due dates.

Third–Party Billing
1. Obtain a letter of credit (LOC) or agreement letter from the third-party that
guarantees payment on their bill.
a. Issued on third-party’s official letterhead
b. Specify the student’s name and nine-digit student id number (begins with
the letter of the students first name + 8 digits)
c. Outline the educational approved cost the sponsor will cover
d. Specify third-party terms
e. Includes billing address to be used on the invoice and point of contact
information

2. Email or fax third-party agreement or LOC to Accounting Services with a copy of
the student’s itemized fee bill.

3. Agreement letters and LOC are reviewed and processed within seven days of the
semester payment due date.

All invoices are distributed via fax, email or mail after the census date / last day to drop
or resign with a 40% refund for the semester. LSUS will generally wait until after this
date to ensure that all invoices are accurate as many students add or drop classes
during this period.

Invoice payment dates are dependent upon contract agreement terms.

Third-party Invoice Payment
Following receipt of student paperwork, LSUS will generate and send an invoice directly
to the third-party each University semester. Third-parties are expected to pay LSUS
directly upon receipt of the invoice. Third-party payment to LSUS must be in U.S. dollars
and can be made via U.S. mail or wire transfer.

WIRE TRANSFER
Wire transfer is the preferred method of payment.
The student's name and nine-digit LSUS student identification number should be
included in the detail field.

For further instructions on submitting wire transfers, please email
Accounting_Services@lsus.edu or call 318-797-5275.

MAIL PAYMENT
For mail payments please refer to the following details:
LSU Shreveport
Attn: Accounting Services – AD-129
One University Place
Shreveport, LA 71115

The student's name and nine-digit LSUS identification number should be included on
the memo line of the check.

Tuition Insurance (or Tuition Protection Plan) provides peace of mind by reimbursing tuition costs if a student withdraws at any time during the semester for a covered reason, including mental health conditions, chronic illness, serious injury or illness, and COVID-19.

Learn more here.

1. Login MyLSUS:
2. Select My Financials
3. Select 1098-T from the dropdown menu
4. To view select “1098-T Information”
5. Select appropriate year in the dropdown menu. Click “Select Year”
6. Click “Print 1098-T Form”

For a more complete set of instructions with screenshots, click here.

Educational institutions are required to report the following for each student:

Legal Name, Social Security Number, Address
Box 1, Amounts Billed for Qualified Tuition and Related Expenses (QTRE), reports total payments received for qualified tuition and related expenses.
Box 4, Adjustments Made for a Prior Year, is the amount of qualified tuition and related expenses billed to a student’s account for a prior tax year including any net decreases for a prior tax year.
Box 5, Scholarships and Grants, is the amount of non-loan financial aid transmitted to the student’s account for the current tax year including any net increases for a prior year.
Box 6, Adjustments to Scholarships and Grants for a Prior Year, is the net decrease to non-loan financial aid transmitted to a student’s account for a prior tax year.
Box 7, “Check Box” for Amounts for an Academic Period Beginning in January through March 31, this box is marked if amounts selected for Box 1 are for an academic period beginning during the first three months of the next tax year.
Box 8, “Check Box” if at Least a Half-Time Student (6 credits) in any enrollment period during the current tax year.
Box 9, “Check Box” if the Student was enrolled as a graduate student in any enrollment period during the current tax year.

Forms 1098-T are mailed by January 31. If you have not received a 1098-T Form by the end of the first week in February, click here to print your 1098-T.

Only transactions posted between January 1 and December 31 of the tax year are used in the calculation. Qualified tuition and related expenses include tuition, nonresident fee, some international fees, and other required fees. Some fees that are not considered qualified tuition and related expenses are housing, Pilot Cash, prior semester balances, obligations, penalties, or fines. Please note, this is not intended to be an all-inclusive list

Payments received as reported in Box 1 are capped at the total qualified tuition and related expenses posted during the calendar year. For example, if registration is completed in December 2020 and scholarships are posted in January 2021, the next calendar year, a student may notice that Box 5 is higher than Box 1.

There are a number of reasons why a form would not be prepared.

If the qualified tuition and related expenses were paid entirely by scholarships/grants/ exemptions/fellowships.
Qualified tuition and related expenses were assessed in the previous calendar year for a term that began after January 1 of the subsequent year.
If a student resigned for the only term in which they were enrolled during a calendar year.
If 1098-T Form is not located on myLSUS > My Financials > 1098-T Information we were not required to produce a form for you.

Only payments received and posted for qualified tuition and fees between January 1 and December 31 of the tax year are reported in Box 1. Qualified tuition and related expenses include tuition, nonresident fee, some international fees, and other required fees. Some fees that are not considered qualified tuition and related expenses are housing, Pilot Cash, prior semester balances, obligations, penalties, or fines. Please note, this is not intended to be an all-inclusive list.

Scholarships/grants/exemptions/fellowships administered and processed by the University are included in Box 5.

Email accounting_services@lsus.edu with your questions.

Faculty/Staff Accounting Information

This section covers different Rules, Regulations, & Guidelines as provided by LSUS Accounting Services, the LSU System Permanent Memorandum (PM's), and the Division of Administration for the State of Louisiana.

Travel
PM 13 - LSU System Travel Policies and Procedures

LSUS Travel Guide

FY 24 Travel Orientation Brochure

LSUS Group Travel Tips

Travel Updates Job Aid 10.1.22

Travel Policy Changes 10.1.22

Professional Services Contracts
LSUS Procedures

Contractor or Employees

Forms

NOTE: Please save these forms to your computer BEFORE completing them.

PREAUTHORIZATION FORMS

LSU AS292-A Employee Travel Authorization Attachment
All University travel by employees must be authorized before travel arrangements can be made. Complete this form and attach it to the travel Spend Authorization in Workday, if required.
LSUS AS499 Request for Special Meal Approval
Public funds cannot be used to pay for non-travel related meals unless prior authorization is obtained by the event host. After reading the instructions on page 2, complete this form and circulate for approvals. Attach the approved form to the reimbursement Expense Report in Workday.

NON-EMPLOYEE REIMBURSEMENT FORMS

Currently, departments are not able to enter reimbursements for non-employees such as guests, candidates, and non-employed students directly into Workday.

LSUS AS516 Authorization to Travel for Non-Workers
Complete this form to request authorization to travel for non-employees such as University guest, interviewees, contract vendors, and students. The completed form should be forwarded to Accounting Services.
LSUS AS300-NW Travel Expense Reimbursement for Non-Workers
Non-employees can request reimbursement for University travel expenses using this form. Complete this form, attach the required receipts and supporting documentation, and bring it to the Accounting Services office. The Accounts Payable staff will enter the reimbursement into Workday where it will then route for approvals.

DIRECT PAYMENT FORM

LSUS AS580 Direct Payment Request
Complete this form to request direct payment to a supplier for purchases that do not require the issuance of a purchase order. Attach the supplier invoice to the completed form and bring it to the Accounting Services office. The Accounts Payable staff will enter the payment into Workday where it will then route for approvals.

WIRE TRANSFER FORM

LSU AS493Wire Transfer Request
The only time that a wire transfer request form needs to be completed is when the vendor is international. Attach the direct payment form and the supplier invoice to the completed form and bring it to the Accounting Services office or send it to the AP travel email at aptravel@lsus.edu. The Accounts Payable staff will enter the payment into Workday where it will then route for approvals.

PROFESSIONAL SERVICE CONTRACT TEMPLATES

Professional Service Contract - No Travel
Use this template for professional service contracts that do not include travel reimbursement for the contractor. After the requestor and contractor have signed the contract, please bring it to Accounting Services for review.
Professional Service Contract - With Travel
Use this template for professional service contracts that include travel reimbursement for the contractor. After the requestor and contractor have signed the contract, please bring it to Accounting Services for review.

OTHER FORMS

Departmental Deposit Form
Use this form to deposit forms into a University departmental account. Please bring the completed form, along with the associated funds to be deposited, to the cashier is room 129 fo the Administration building.
Personal Vehicle Mileage Log
Use this form to track mileage that will be submitted for reimbursement. Route mileage should be submitted on at least a quarterly basis. Attach the log to the travel Expense Report in Workday.
LSUS Foundation Payment Request
Complete this form to request a reimbursement for a check be cut from an LSUS Foundation account. This form cannot be used to request payments from a University account.
R-1376 Employee Travel Expense Sales Tax Exemption Certificate
Complete this form to present while traveling in-state to claim the state sales tax exemption for lodging, vehicle rental, and parking fees.