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Purchasing

Forms

The following forms are available for download:

Purchasing Forms

Order Form (Previous Purchase Requisition)
The Order Form is for requesting only the following:
1. Bookstore Bids
2. Facility Service Open Bids (Example: Plumbing, Uniforms, Heating/Air, etc.)
3. Purchases on Foundation Accounts
4. Purchases on Alumni Accounts
5. Purchases on CERT Grant Accounts

Partial Receiving Form
Form to be completed by the department when only a portion of a purchase order is received.

Sole Source Form
Form to be used by the department to justify a product or service being declared a sole source purchase.

Proprietary Form
Form to be used by the department to justify a proprietary purchase.

Property Control Forms

Property Transfer to Surplus Form
Form to be completed by the department when transferring property to Surplus. To include all movable property (Inventory Property & Non-Inventory Property)

Transfer Between Departments Form
Form to be completed by the department when transferring movable property from one department to another.

Temporary Removal of Property Form
Form to be completed by the department for movable property that will be temporarily removed from campus.

Computer Surplus Request Form
A form for computers, laptops, and hard drives that will be sent to state surplus.

Purchasing Card - La Carte Forms
La Carte Disputed Item Form 
Form is to be completed by the employee when they are disputing and item that has been billed on their monthly Credit Card Statement. The form should be completed within 60 days from the billing close date and mailed or faxed to the Bank of America (See pages 13 & 14 of La Carte Purchasing Card Policy for contact information). A copy of the form should, also, be faxed to the La Carte Program Administrator at 795-4242.

La Carte Enrollment Form
Form must completed by the department head when requesting an employee be issued a purchasing card. This form should be faxed or emailed to the La Carte Program Administrator (Director of Purchasing).

La Carte Card Holder Agreement Form
Form must be completed and signed "annually" by the cardholder upon completion of the purchasing card training class and completion of the on line certification with a passing grade of at least 90.

La Carte Approver Agreement Form
Form must be completed and signed "annually" by all La Carte P-Card Approvers upon completion of the purchasing card training class and completion of the on line certification with a passing grade of at least 90.

La Carte Administrator Agreement Form
Form must be completed and signed "annually" by the La Carte P-Card Administrator(s) upon completion of the on line certification with a passing grade of at least 90.

La Carte Maintenance Form
Form must be completed by the department head when requesting a change to the status of an employee's P-Card. (Name change, lost or stolen card, cancellation of card, default account number change, etc.) This form should be faxed or emailed to the La Carte Program Administrator.

La Carte Transaction Log
Form should be completed by P-Card holder each month. This form is a mandatory part of the monthly documentation that will be sent to the La Carte Administrator at the close of each billing cycle.