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Student Services and Policies

Financial Aid Policies

The LSUS Financial Aid Office participates in the following Title IV Federal Financial Aid programs:  the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, William D. Ford Direct Student Loan Program and Federal Work-Study.

Filing For Financial Aid

  • Apply for a personal identification number (PIN) here.  If you are a dependent student, you will need to obtain a PIN for your parent(s) as well.  The PIN will be used to sign your FAFSA electronically.
  • Complete the FAFSA on the web.  LSUS's school code is 002013.
  • After the FAFSA has been processed by the Department of Education, you will receive a Student Aid Report (SAR).  Your SAR will be emailed to you if you provided an email address.  If you did not provide an email address, you must check the FAFSA website to obtain your SAR.  Your SAR is used to determine your eligibility for financial aid.
  • If your SAR is selected for verification, additional documents will be required. These documents must be submitted to the LSUS Financial Aid Office before you can be awarded financial aid.
  • If you are applying for a student loan for the first time at LSUS, you will be required to complete a master promissory note.  Promissory notes are available in the Financial Aid Office.  If you are a first-time LSUS student borrowing student loan funds, you are required to complete entrance counseling.  Entrance counseling can be completed here.

Please Note

  • The process of filing for financial aid can take several weeks after your SAR is received.
  • Applicants must be seeking a degree or teacher certification.
  • Loan applicants must be enrolled in at least six credit hours at LSUS at the time of loan disbursement.  Graduate students must be enrolled in six graduate level credit hours at LSUS at the time of loan disbursement to receive loans at graduate levels.
  • Students cannot receive federal financial aid for correspondence courses.
  • Students must be fully accepted for admission to the University.  All academic transcripts must be on file and evaluated in the Admissions and Records Office before you can be awarded.  Provisionally admitted students cannot receive financial aid.
  • Students receiving financial aid must be making Satisfactory Academic Progress.
  • Students must apply annually for financial aid.

Awarding Process

  • After the SAR is received from the Department of Education, the student is mailed a letter listing any documents necessary to complete the student's financial aid file.
  • After the required documents have been submitted, the student has been unconditionally accepted for admission and is making academic progress the student's eligibility for awards is evaluated.
  • The student is mailed an award letter listing the awards the student is eligible to receive or a denial letter stating the reason(s) that the student is not eligible for federal financial aid.
  • The student returns one copy of the award letter to the Financial Aid Office accepting or declining each form of financial aid listed.
  • Three weeks before the beginning of the semester the student is required to log on to myLSUS.  Under Financial Aid is a "yes/no" financial aid approval.  The student must give their approval to have their financial aid applied against their tuition and fees.  This approval must be done by the Fee Payment deadline as listed in the University's catalog or the day the student registers for classes.  If the student is awarded after the semester has started, the student must have given their approval in order to receive a reimbursement of their financial aid.

 Processing Deadlines

If you are applying for financial aid, the deadline for a complete file each semester is:

  • Fall - June 1 (Student is awarded for fall and spring)
  • Spring - October 1 (Student is awarded for spring and summer)
  • Summer - March 1 (Student is awarded for summer)

If you are attending the summer semester, a separate data form is required and is available in the Financial Aid Office after February 1 annually.

Complete Financial Aid File

A complete file contains the following documents:

  • Student Aid Report
  • Student Data Form
  • Loan Application
  • Loan Counseling if the student is a first-time borrower at LSUS
  • Verification Process completed if required

Verification Requirements

Verification is a process required by the United States Department of Education on selected SARs received by LSUS.  Information on the student's SAR must be checked against documents that the student is required to submit.  If a student's SAR is selected, the student is required to submit the following documents:

  • Signed copies of the student's and/or spouse's 1040 federal income tax transcript
  • If the student is dependent, signed copy of the parent's 1040 federal income tax transcript
  • Verification Worksheet
  • Other documents stating income and benefits, including but not limited to W2s, 1099s, social security statements
  • Documents that establish the student's dependency status

The verification process is completed before the student is awarded.  Verification must be completed by the following deadlines:

  • For student eligible for a Federal Pell Grant within sixty days after the last date of enrollment
  • For student eligible for a William D. Ford Direct Student Loan thirty days prior to the last official class day for the loan period

LSUS reserves the right to require a student to complete verification on any file personnel deem appropriate.

Enrollment Status Definition for Federal Student Aid

All students must be enrolled as at least a part-time student to have eligibility for a William D. Ford Direct Student Loan (Direct Loan) and most federal and state grant programs. Students participating in the Federal Work-Study Program at LSUS are generally enrolled at least full-time. The following chart is used for determining a student's enrollment status:

Undergraduate Student                     

           Graduate Student

Full-time

12 or more hours

Full-time

9 or more hours

Part-time

9-11 hours

Part-time

6-8 hours

Half-time

6-8 hours

 

 

Less than half-time

1-5 hours

 

 

Title IV Refund Policy

Students receiving financial aid who withdraw from the university before attending classes must repay in full all Title IV financial aid except Work-Study earned. A student receiving financial aid who withdraws from LSUS after the start of classes and before 60% of the semester has lapsed will be responsible for repaying those funds to the U.S. Department of Education and/or LSUS. Refer to the LSUS Bulletin of Classes for LSUS's policy used to calculate the refund of institutional charges. The Federal "Return of Title IV Funds" formula dictates the amount of Federal Title IV aid that must be returned to the federal government by the student and the school if the student completely resigns from LSUS.

Financial aid involved in the formula is Federal Pell Grant, Federal Supplemental Educational Opportunity Grant and Direct Loan Funds. For determining the percentage of financial aid to be returned to the U.S. Department of Education, the number of calendar days remaining in the semester is divided by the number of calendar days in the semester. Scheduled breaks of five consecutive days are excluded. If funds remain after Title IV funds have been repaid, they will be used proportionally to repay LSUS scholarships, state scholarships and grants, other private scholarships and the student. This means that if a student receives grant or loan funds in excess of tuition and fees and resigns before 60% of the semester has lapsed, the student is responsible for paying the U.S. Department of Education the unearned portion of the grant or loan. LSUS is in turn responsible for paying the U.S. Department of Education that unearned portion that was applied to the student's tuition and fees. Worksheets used to determine the amount of refund of Title IV aid are available upon request. A student's refund will be paid to the Title IV programs in the following order:

  1. Unsubsidized Federal Direct Loan
  2. Subsidized Federal Direct Loan
  3. Federal Direct PLUS
  4. Federal Pell Grant
  5. Federal Supplemental Educational Opportunity Grant
  6. Other federal sources of aid

The non-Title IV share of an institutional refund will be distributed in the following order of priority:

  1. State Vocational Rehabilitation
  2. VA Vocational Rehabilitation
  3. State/Institutional Fee Exemptions
  4. LSUS Scholarships
  5. State Scholarships
  6. Privately funds scholarships/grants as required by donors
  7. Student/Parent

The amount returned to a program will not exceed the amount received from that program for that semester. If a student receiving a scholarship or financial aid has a fee refund due to dropping hours, the refund will be returned to the source of financial aid according to the following order unless the student's enrollment status still fulfills the requirement of all of his/her sources of financial aid:

  1. State Vocational Rehabilitation
  2. VA Vocational Rehabilitation
  3. State Tuition Scholarship/Fee Exemption
  4. LSUS Scholarship/Fee Exemption
  5. State Scholarship
  6. Federal Pell Grant
  7. Federal Unsubsidized Direct Loan
  8. Federal Subsidized Direct Loan

If a student earns all "F" or "NC" grades at the end of a semester and the student's teachers report that the student did not attend class past the sixty-percent (60%) point of the semester, that student has "unofficially" withdrawn from the university and is subjected to a Title IV refund.  Fifty-percent (50%) is used in calculating the "unearned" portion of the financial aid that the student has received.

Satisfactory Academic Progress Statement

Please click here to view this policy.