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Student Services and Policies

Academic Policies

Academic Classification
The student is classified according to the year of study at the beginning of each semester or summer session with revisions made as necessary at the end of each semester or summer session. Classification is based upon the number of credits earned as a full-time or part-time student.

Freshman

A student with less than 30 semester hours of credit

Sophomore

A student with at least 30 and less than 60 semester hours of credit

Junior

A student with at least 60 and less than 90 semester hours of credit

Senior

A student with at least 90 semester hours of credit

The student may also be classified as full-time or part-time or as an auditor.

Academic Status
There are three categories of academic status for undergraduate students: academic good standing and eligible to be enrolled; academic probation and eligible to be enrolled; and academic suspension and not eligible to be enrolled. Each student is responsible for knowing his/her academic status at the end of each enrollment period.

Academic Good Standing
Undergraduate students are expected to achieve and maintain an overall (cumulative) grade point average of at least 2.0 on all college work attempted. Students are considered to be in good standing as long as they are eligible to be enrolled; therefore, students on academic probation are considered in good standing since they are eligible to be enrolled.

Academic Probation
With the exception of a student's first semester of enrollment at LSUS, an undergraduate student will be placed on academic probation whenever the overall undergraduate grade point average is below a 2.0. A student will remain on academic probation until an overall
grade point average of 2.0 or higher is achieved. A student on academic probation will be suspended from the University at the conclusion of a semester in which a semester grade point average of less than 2.0 is earned. Once an overall grade point average of 2.0 is achieved, the student will be considered to be in academic good standing.

Students placed on academic probation may be subject to restrictions on the number of hours that can be taken while on probation. A student should consult his/her academic Dean's office regarding specific restrictions for each college.

Academic Suspension
Undergraduate students on academic probation will be suspended following any semester in which a semester grade point average of less than 2.0 is earned. The suspension period for first and second suspensions will be one semester (fall, spring, or summer). For example, a student suspended for one semester following the spring will be eligible to re-enroll in the fall; a student suspended
for one semester following the summer will be eligible to re-enroll in the spring, and a student suspended for one semester following the fall will be eligible to re-enroll in the summer. The length of all subsequent suspensions will be one calendar year.

Students on academic suspension will be subject to the following restrictions:

  1. Students on academic suspension may not apply any credits earned elsewhere during the period of suspension towards a degree at LSUS.
  2. A student on academic suspension may register to audit LSUS courses only with the approval of the Dean of his/her college.
  3. After sitting out the period of academic suspension, students must reapply for admission into LSUS. (Students suspended following the spring semester will not have to reapply if enrolling for the subsequent fall semester). Students admitted following a period of suspension will be placed on academic probation for the semester for which they first enroll.

Appeals
A student on academic suspension for the first time may petition the Dean of his/her college to enroll under Conditional Readmission.

Suspensions may be appealed to the Admissions and Standards Committee. A student who feels that he/she has some basis for such an appeal should see the Dean of his/her college to initiate the process.

Conditional Readmission
A student who is placed on academic suspension for the first time may petition the Dean of his/her college to enroll under Conditional Readmission. Readmission, if approved, will be based on the following conditions:

  • Enrollment is limited to no more than six hours, unless approved by the Dean of the student's college.
  • Approval restricts enrollment to coursework at LSUS.
  • Such readmission is noted on the academic record. 

A student not making at least a 2.0 GPA during the semester in which Conditional Readmission is granted will be suspended for a second time.

Enrollment Status
Full-Time Undergraduate Students:

Undergraduate students enrolled for 12 or more hours of resident credit in a regular semester or 6 or more hours of resident credit in a summer session are considered full-time. For "financial aid recipients" full-time undergraduate status is defined as 12 or more hours in summer, fall or spring semesters.

Candidates for graduation may opt to be classified as full-time in the semester or summer session when scheduled to complete degree requirements, even though the number of hours scheduled is less than ordinarily required for the classification. In no case will this option exempt students from a college's residence requirement.

Part-Time Undergraduate Students:
Students who do not meet the full-time qualification are classified as part-time. Part-time students are subject to all University rules concerning registration, attendance, scholarship, and conduct. For "financial aid recipients" half-time undergraduate status is defined as 6-11 hours for summer, fall, or spring semesters.

Full-Time Graduate Students:
A full-time graduate student is one who is enrolled for 9 or more credits in a regular semester or 6 or more in a summer semester. For those who seek financial aid, full-time graduate status is defined as 6 or more hours for summer, and 9 or more hours for fall or spring semesters.

Part-Time Graduate Students:
A part-time graduate student is one who is enrolled in fewer than 9 credits in a regular semester or fewer than 6 credits in a summer semester. For those who seek financial aid, half-time graduate status is 6-8 hours.

Enrollment Status Changes
Adding Courses: 
Classes may be added for credit in accordance with dates indicated on the academic calendar. In some instances approval may be required to enroll in a class.

Dropping Courses:
Any course may be dropped in accordance with the dates indicated on the academic calendar. No record is maintained of courses dropped during the first three weeks of the semester (the first seven days of a seven-week summer session). During the next seven weeks, a W (withdrawal) is assigned for courses dropped. See the academic calendar for the summer split-semester schedule. During the final five weeks, no withdrawal is permitted except as authorized by the student's dean in unusual circumstances. In such a case, a W will be assigned for the coursework.

Refund on Courses: 

Dropping and adding courses after the first week of school may result in additional charges. The refund on any course(s) dropped will be calculated according to the official refund policy in effect on the date when the withdrawal is entered on myLSUS: 100% during the first five days of class; 60% for the 6 through 10th day of class; 40% for the 11 through 14th day of class (prorated for summer and accelerated sessions).

Changing Sections:
Section changes may be made utilizing the drop/add process if openings exist in the class section desired. Such changes must be made by the final date for adding courses for credit as indicated on the academic calendar. In unusual and extenuating circumstances a student may be permitted to change sections after this date upon approval of the appropriate dean.

Curriculum Changes:
A curriculum (major) change is made by obtaining the approval of the appropriate college dean. If the change involves transfer to another college, the approval of both deans concerned must be obtained.

Resigning from the University:
A student may resign at any time before the final date for resigning (See the academic calendar). A grade of F is recorded for a student who leaves the University after this date. Students may resign by dropping all of their courses via myLSUS.

No record is maintained of courses carried when a student resigns during the first 14 class days of the semester (prorated for summer and accelerated sessions). During the next seven weeks (prorated for summer and accelerated sessions), a W (withdrawal) is assigned for coursework when a student resigns. During the final five weeks (prorated for summer and accelerated sessions), no resignation is permitted, except as authorized by the student's dean in unusual circumstances. In such cases, a W is assigned for the coursework. Time allowances for the summer split-session are prorated.

If a student has been charged with a violation of the Student Code of Conduct, he or she may not withdraw from any class related to the charge; register for additional classes or for subsequent semesters; receive official grade reports; request official copies of his or her academic record or enrollment verification; or graduate until all disciplinary proceedings are completed.

Credits and Semester Hours:
The value of each course of instruction and the amount of work required for graduation are stated as semester hours.

Registration
Every student will use myLSUS to register for classes regardless of when he or she registers. Registration can be accomplished from ANY computer with Internet access. Currently enrolled students may use any LSUS computer lab. Re-entry students may use the computers in the Noel Memorial Library, The Port and the Admissions and Records Office (AD 168). Click here to review the registration process.