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Accounting Services

Forms

PREAUTHORIZATION FORMS
  • LSUS AS292-A Employee Travel Authorization Attachment
    All University travel by employees must be authorized before travel arrangements can be made.  Complete this form and attach it to the travel Spend Authorization in Workday.
  • LSUS AS499 Request for Special Meals Approval
    Public funds cannot be used to pay for non-travel related meals unless prior authorization is obtained by the event host.  After reading the instructions on page 2, complete this form and circulate for approvals.  Attach the approved form to the reimbursement Expense Report in Workday.
NON-EMPLOYEE REIMBURSEMENT FORMS 
Currently, departments are not able to enter reimbursements for non-employees such as guests, candidates, and non-employed students directly into Workday.
  • LSUS AS300-NW Travel Expense Reimbursement for Non-Workers
    Non-employees can request reimbursement for University travel expenses using this form. Complete this form, attach the required receipts and supporting documentation, and bring it to the Accounting Services office.  The Accounts Payable staff will enter the reimbursement into Workday where it will then route for approvals.
  • LSUS AS541-NW Expense Reimbursement for Non-Workers
    Non-employees can request reimbursement for non-travel University expenses using this form. Complete this form, attach the required receipts and supporting documentation, and bring it to the Accounting Services office.  The Accounts Payable staff will enter the reimbursement into Workday where it will then route for approvals.
DIRECT PAYMENT FORM
  • LSUS AS580 Direct Payment Form
    Complete this form to request direct payment to a supplier for purchases that do not require the issuance of a purchase order.  Attach the supplier invoice to the completed form and bring it to the Accounting Services office.  The Accounts Payable staff will enter the payment into Workday where it will then route for approvals.
OTHER FORMS
  • Departmental Deposit Form
    Use this form to deposit funds into a University departmental account. Please bring the completed form, along with the associated funds, to the cashier in room 129 of the Administration building.
  • Personal Vehicle Mileage Log
    Use this form to track routine mileage that will be submitted for reimbursement.  Routine milelage should be submitted on at least a quarterly basis.  Attach this log to the travel Expense Report in Workday.