Payroll

The following pay days are based on the assumption that all supporting documents are completed and received in the Department of Human Resources Management at least one week prior to pay day.  If that is not the case, the faculty member will be paid on the next scheduled pay day after the receipt of the completed documents.

Pay Day

1. Faculty members appointed on an academic year basis may elect to receive payroll checks in either 18 or 24 semi-monthly installments paid on the 5th and 20th of each month, beginning on September 5th.
2. Faculty appointed for the 8-week Summer Term are paid 4 times on the following pay dates:  June 20th, July 5th, July 20th, and August 5th.
3. Part-time faculty members appointed for the entire academic year will be issued paychecks on the same schedule as full-time regular academic employees--18 checks issued on the 5th and 20th of each month.
4. A part-time, one-semester appointee will receive 7 semi-monthly checks on the same pay dates as other academic employees beginning September 20th or February 20th for the fall or spring respectively.
5. A faculty member permanently terminating with the University must complete a check-out sheet bearing signatures of the Librarian, Department Chair, College Dean, Human Resources, Computing Services, and Business Affairs prior to the issuance of the final salary check.
6. Members of the administrative staff employed on a fiscal year basis are also paid on the 5th and 20th of each month.

Payroll Deductions.  Business Affairs makes both mandatory (*) and optional payroll deductions:

1. *Federal Income Tax
2. *State Income Tax
3. *Teachers Retirement or Optional Retirement Plan
4. *Louisiana State Employees Retirement
5. Medicare (employed after 3/31/86)
6. Social Security (for employees not members of teacher or state retirement (#3 and 4 above, effective 7/1/91)
7. Group Life Insurance
8. Dependent Life Insurance
   
9. Post‑Retirement Life Insurance
10. Group Hospitalization
11. Catastrophic Illness Benefit
12. Long Term Disability
13. Accidental Death and Dismemberment Insurance
14. Tax Sheltered Annuity
15. United Way
16. Campus Federal Credit Union
17. *Safety/Parking Fee
18. LSUS Foundation Membership
19. Dental Insurance
20. Vision Insurance
    *Mandatory for part‑time as well.

Outside Employment.  Presidential Permanent Memorandum 11 has established policies and procedures requiring that outside employment is disclosed and submitted for administrative review and approval. Employees are required to complete appropriate disclosure forms prior to engaging in outside employment. Additional information is available in Human Resource Management.

Extra Compensation Payments.  Academic and nonclassified employees are restricted to earning 30% over their adjusted fiscal year salary from all LSU pay sources.  Specific details on calculating the adjusted salary and other limitations are available in Presidential Permanent Memorandum 3 and from Human Resource Management.

Faculty members earning extra compensation from the University will receive payment on the next regularly scheduled payroll following the completion of the extra compensation appointment.  For appointments lasting longer than a month, payments will be spread equally on the regular academic payroll. Federal Tax Regulations require that all extra compensation payments be subject to withholding at a 25% rate. Extra compensation falling on the regularly scheduled academic payroll will be added to the regular salary pay and the tax will be calculated at the appropriate rate for regular pay and 25% rate for the extra compensation pay.

Electronic Bank Deposits.  Faculty members may elect to have paychecks electronically deposited into their checking or savings accounts.  Application forms for such deposits are available on-line and from the Human Resource Management Office.  All employees not on direct deposit will have their paychecks mailed to the address on file in Human Resources.

Reimbursement of Travel Expenses.  All travel at the University is subject to the provisions of the LSU System Travel Regulations PM-13, regardless of the source of funding, including gifts and grants administered by the University.

The State of Louisiana has contracted Navigant International to provide all travel accommodations for state employees.  The local office at LSUHSC (675-4389) handles all airline reservations for the University.  These agencies must be used for all official travel regardless of the source of funds.  If the employee does not use these agencies to obtain travel accommodations, the University is not required to reimburse the employee for his or her travel expenses.

In addition, all airline tickets must be purchased with the employee’s Corporate Card. The state-contracted travel agencies will not accept any other form of payment.  Applications for the card are available in Human Resources (ext.5279).

A travel expense voucher must be submitted to the Accounting Services Office by the fifteenth day of the month following the completed trip.  It must be completed in its entirety with all necessary receipts attached.

All travel vouchers submitted to Accounting Services will be audited for compliance with the travel regulations and for use of the approved travel agency.  Any voucher not in compliance will be returned to the originating department for correction.

Knowledge of the travel regulations is critical for timely and complete reimbursement of University travel expenses.  All departments have copies of the LSUS Travel Guidelines and the more detailed PM-13.  Also, the Accounting Services Office (ext. 4260) is always available to answer any travel-related questions.  State travel regulations can be found on the Internet at http://doa.louisiana.gov/osp/Travel/TravelOffice.htm.

Travel Advances.  Cash advances for University travel are generally not allowed.  The LSUS Travel Guidelines contain information on the few exceptions to this rule.  Accounting Services (ext. 4260) can also help determine if an advance qualifies for an exemption.

Instead of receiving travel advances, employees have the opportunity to apply for a Corporate Card with no service charge.  Applications for the card are available in Human Resources (ext.5279).